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Simplify Your Bills in 4 Easy Steps

Put an end to evil late fees and overdue notices with our guide.


1. Get Organized

Start by deciding which spouse pays which bills, or put one of you in charge of all payments. When the next bill arrives, file your statement, write the bill’s name on its due date (or the date you need to mail the check by) in your calendar. Choose one day per month, preferably one day after you are paid, to write checks. This way, you can budget the rest of your month based on what’s left.

2. Consolidate Billing Cycles

Getting your statements on a schedule that works for you will allow you to attack other projects. Ask your credit card and utility companies if you can select a new due date. You might want all bills due at one time and be done with them, or have them spaced out twice a month.

3. Cancel Some Credit Cards

Opening up that Gap card to get 10 percent off a pair of khakis seemed like a good deal at the time, but now you have one more bill to add to the pile. If you tend to carry a balance on it, you should consolidate your cards. Choose three major credit cards (the ones with the best interest rates or money-back offers/rewards), and designate them as His Card, Her Card, and the Joint Purchases Card. Make sure you have one in your own name to keep a good line of credit, and then transfer your balances from the old cards to the personal one you're keeping.

4. Pay Online

Schedule automatic payments for certain withdrawal dates. This way, you won’t have to worry about missing due dates, paying finance charges, or having enough cash on reserve. Just set your calendar to remind you the day before each bill is paid so you can see your account balances and check online statements for any inaccuracies.

Nestpert Carol Buchman, a CPA and CFP in New York City

-- Grace Jidoun

May 19, 2009

See More: Money Q&A , Money , Getting Out of Debt

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something that i do that helps me out is the excel sheet for bills that i made. it has everything that i pay each month, the day they're due and the website with my passwords and stuff. i check it almost everyday and by clicking on the website on the excel sheet, i am able to set up payments right there and see when things are coming out. huge help!

by nikki3183 on Feb 26, 2009

canceling a credit card negatively affects your credit score. a portion of your credit rating is based on your amount of credit available vs. the amount of debt. for example, if you have a credit line of $100,000 amongst 10 credit cards ($10,000 each), and you have $50,000 of credit card debt, your ratio is 2:1 (50%) credit to debt. if you pay off the debt in full of 3 credit cards ($30,000), you now have $100,000 credit, $20,000 debt. your ratio is now 5:1 (20%). your credit is improving. after paying off $30,000 of debt, if you then close all 3 credit cards, you no longer have that $30,000 credit line from those cards. your credit line is now $70,000 with $20,000 of debt. your ratio is now 3.5:1 (28.6% debt) instead of 5:1 (20%). And if you never paid off the $#30,000 debt and just closed the accounts, you would actually have $70,000 credit line and $50,000 debt. 1.4:1 (71.4% debt). your best pay is to pay credit cards down and then cut them up (you can even mail the cut pieces to the company so they know you wont be using your card. it tells them any new card usage is not you and should be pursued as identity theft), or put them away in a safe place for possible emergencies. but NEVER EVER CLOSE A CREDIT CARD ACCOUNT. i can't believe a CPA would give such advice. i'm a 22 year-old college student. and i don't even study finance, i study architecture. i learned this advice from watching Suze Orman on msnbc. maybe you old people should watch more television..

by Caramel2HisMarshmellow on Mar 24, 2009

I use Entourage connected to my Gmail account along with Excel to keep track of all my bills. It even gives me reminders when to send out a check for each bill. Awesomeness!

by Schnooks88 on Apr 08, 2009

I worked at a nation-wide financial institution and learned many things about credit accounts and explaining debt management to people. Contrary to what Suze Orman says (I belive MSN.com recently ran an article which essentially said that her advice is not that great) it is ok to close out credit accounts. There are things that go along with saying that though. Lenders will look at your debt ratio, but that is only one of a few things they look at. Another large part of lending money is essentially knowing how much debt you can have- by that I mean they look at all of your available credit (which you haven't spent yet, but can) and determine how much money (or credit) they are willing to lend you. Also, you don't want to close multiple cards out all at one time or lenders may think you are in trouble and can't pay them. When you close out a credit line you need to also ask that the company update (or let the credit bureaus know) that your account is no longer active, not only that but asking the credit agencies (think equifax, transunion, etc.) to update their records which means that account that was closed will no longer show on your report. They are required to do this eventually, but unless you ask it could be a while before they remove the closed account.

by decoglam42 on Apr 18, 2009

I bank online mostly, but have a notebook ledger (hard cover, 7X10, Walmart or Office Max). I have one page for each month. I list recurring and add bills as they come in the mail. I even notate $$ for birthday gifts that come up for that month. Though the pages are lined, I use a ruler and red pen to make a few vertical lines for accountant-style grid (like excel). I list the bills,and their due date. When I pay the bill I check the little box I made next to the due date box to indicate paid, whether online, or a check I willmail. I keep the outgoing bills on the fridge with the due date written under the stamp, so I will know when to mail them. If online I note when the transaction is effective. I keep the ledger and the bills in a canvas Franklin zip cover case. I like having them all together and can look month to month, or even for the year before, like for school fees for the kids. However, my neighbor has the strictly online excel sheet with the account numbers and passwords all there, like the nikki3183 mentions in the post below. That is fabulous, but my neighbor is logistics director, and has that tech saavy.

by mvasich on Apr 25, 2010

look into Dave Ramsey. He is really a good person to look into about money management. I read his book right before we got married, a friend gave it to me. His philosophy is to help you get out of debt and stay out of debt by paying cash. He would also say that a credit score only means that you have debt and does not matter. It's better to not have one, than to have a 'good' one. Check him out. I have canceled all my credit cards, and we only have 1 that we use and pay off every month (it was his). Pay cash for whatever you can, part of the smartest advise ever. But definately check out Dave Ramsey. He made a lot of sense to me.

by aaemmert on Aug 12, 2010

Experts don't recommend canceling your cards, just don't add/open more. Transfer balances but don't close accounts unless you are getting yearly fees.

by dstaub on Nov 04, 2010

I use mint.com- as a planning/budgeting tool. This website is FREE- and so easy to use. I used it before I got married and now I've added my husbands accounts so we can start to organize and plan our new budget together. I highly recommend it!

by jsteadman1 on Dec 06, 2010

Re: Caramel2His... Canceling a credit card is NOT an ALWAYS NO. The example given above was a gap card--normally a low credit limit card (the gap card I cancelled was $500 limit). If you never use the card and use your other cards responsibly, it is not terrible to close the account. You just have to make sure you are not going to apply for any loans in the near future. A better way to keep your usage amount down is to keep your statement balance to under 10% of each card's credit limit, this causes the credit bureaus to report a lower usage amount. I started doing this about a year ago after reading an article on MSN and just checked my credit report--it's true! I keep my statement balances at 10% by paying my credit cards down a day or two before the regular statement posting date. This is always a few days before my due date for the previous statement. Oh, and if my last statement amount is larger than the amount I would have to pay to get to 10%, I ALWAYS pay at least the full statement amount.

by sophiasophia1 on Apr 19, 2011